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Student Activities and Organizations

Mission Statement

The Student Activities department complements the student's academic experience through the development of, exposure to, and participation in social, cultural, multi cultural, intellectual, recreational, community service and campus governance programs.

Opportunities for the development of leadership, social and interpersonal relationships, skills and character are offered through participation in recognized campus organizations.

Included among these are professional and honorary societies related to the academic areas of the college, departmental organizations, service and social organizations and recreational groups.

Each organization, in fulfilling its obligation as a part of the college, has a faculty member, staff member, or administrator as an advisor.

All social activities planned by the student organizations are held under the supervision of the organization's advisor.

To inquire about creating a new organization, please contact the Coordinator of Student Activities, Room E-306 or (815) 224-0509.

Clubs and Organizations Descriptions and Advisor Contact Information (https://www.ivcc.edu/studentactivities/)

Student Government Association

The Student Government Association (SGA) is the officially recognized student government organization at IVCC.

The SGA, composed of four officers and a student representative to the Board of Trustees, three representatives of the freshman and three representatives of the sophomore classes (based on enrollment), meet to discuss matters of concern to the entire student body and to plan events and activities for students at the college. In addition, members of SGA serve with faculty and administrators on various committees.

Watch for notices regarding Student Government petitioning and elections during September and April.

Questions regarding the Student Government Association, its membership, and activities should be directed to the Coordinator of Student Activities, Room E-306 or (815) 224-0509.

The Student Government Office is located in E-201B. Member office hours are posted on the office door.

Co-Curricular Transcripts

The Co-Curricular Transcript is a self-reported document that provides students an opportunity to record and verify participation in co-curricular and extra-curricular activities, learning, and development while attending Illinois Valley Community College.

Purpose

The Co-Curricular Transcript is an official record of a student's involvement in nonacademic activities that may be used to complement a resume, an academic transcript, a scholarship application and the like.

Eligibility

All students who are in good standing with IVCC are invited to participate in this program.

Eligible Activities

Only noncredit events and activities qualify for Co-Curricular Transcripts. These events can take place on or off campus and need not be sponsored by the college. The Co-Curricular Transcripts will be divided into seven categories.

  • Clubs/Organizations
  • Leadership Development
  • Career Development
  • Campus Service
  • Community Service
  • Athletics/Recreation
  • Other (Awards, Honors, etc.)

Process

Students will be required to follow the following process in order to complete and request a co-curricular transcript.

Enrolling

Each student that would like to participate in this program will be required to contact the Coordinator of Student Activities (E-306) to fill out an initial enrollment application form. The Coordinator of Student Activities will then create an electronic and paper file for the student.

Application Form (https://www.ivcc.edu/studentactivities/ApplicationforCo-CurricularTranscriptProgram.pdf)

Activity Verification

The student can obtain an Activity Verification Form from the Coordinator of Student Activities. These forms must be completed by the student and must be signed by the appropriate Activity Representative for each activity. These forms may be turned in to the Coordinator of Student Activities (E-306) at any time and must be submitted by the end of the semester in order for events to be included on the transcript.

Verification Form (https://www.ivcc.edu/studentactivities/ActivityVerificationForm_Co-CurricularTranscriptProgram.pdf)

Follow Up

Upon receipt of the Activity Verification Form, the Coordinator of Student Activities will contact the appropriate Activity Representative to personally verify the student's participation in the activity. Once verified, the activity will be documented in the student's file.

Requesting a Transcript

A student must request a transcript from the Coordinator of Student Activities by completing a Request Form. Request Forms should be filled out at least 48 hours prior to the desired pick up time. Transcripts will only be issued to the student unless a signed consent directs otherwise.

Issuing a Transcript

The Coordinator of Student Activities will compile a complete transcript. The Vice President for Student Services will sign and authorize each Co-Curricular Transcript. Transcripts will only be issued to the student unless a signed consent directs otherwise.